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Eastham Historical Society, Inc
By-Laws as revised and amended at the Annual Meeting May 14, 2019
ARTICLE I OBJECTIVES
Section 1 - The object of the Eastham Historical Society Inc. shall be to create and foster an interest in the history of the Town of Eastham; to promote historical research and education, to collect documents and artifacts, and provide for their custody and to maintain and preserve the museums and properties belonging to the Eastham Historical Society.
ARTICLE II FISCAL YEAR.
Section 1 - The fiscal year shall commence with the first day of January and end with the thirty-first day of December.
ARTICLE III ORGANIZATIONAL STRUCTURE
Section 1 - The Officers shall consist of a President, a Vice President, a Second Vice President, Recording Secretary, and Treasurer. The President, with the consent of the Board, shall appoint a Membership Chairperson, an Archivist/Genealogist, Curators, a Newsletter Editor, and any and all Committees deemed necessary. There shall be a Board of no more than 12 Directors elected for a three year period on a rotating basis. Curators will serve as members of the Board of Directors at the behest of the Board. The officers shall be elected annually. The outgoing President will serve as an ex-officio member of the Board of Directors for a period of two years. Sixty days before the Annual Meeting, the president shall appoint a Nominating Committee of three, none being officers, to bring a list of Nominees for the ensuing year.
Section 2 - The First Vice President and Second Vice President shall perform the duties of the president when the president is absent or unable to act. In addition, the First and Second Vice Presidents shall perform other duties that may be assigned by the Board of Directors.
Section 3 - The Recording Secretary shall record and distribute minutes of all meetings.
Section 4 - The Membership Chairperson shall notify all members at least 2 weeks before the Annual Meeting stating the place, date and hour of the meeting and shall keep a record of all members.
Section 5 - The Corporate Society shall have a common seal.
Section 6 - The Directors shall fill Officer and Director vacancies and may by a vote of two-thirds of their number remove any officer for cause or a member of a committee elected or
appointed by them. They shall examine the books and accounts and cause them to be properly kept and audited. The Directors shall be responsible for maintenance and care of all other property of the Eastham Historical Society Inc.
Section 7- The Treasurer shall have charge of current funds of the Society and shall pay from them all bills due from the Corporate Society. Proposed capital expenditures relative to any property owned by the Corporate Society must be submitted for bids and approved by the Directors. The Treasurer shall keep and have charge of the accounts of the Society. A detailed report of the receipts and expenditures shall be made at each meeting of the Society, and of the Board of Directors.
Section 8 - Any expenditures in excess of $500.00 must be approved in advance by the Board of Directors.
Section 9 - The Curator(s) shall have charge of the material property of the Society in their respective area.
Section 10 - The Archivist shall keep the records of the monthly Treasurer’s reports, the monthly meeting minutes, the Annual Meeting minutes and any other records deemed necessary.
ARTICLE IV MEETINGS
Section 1- A regular meeting is held monthly and is open to all members.
Section 2 – An Annual meeting shall be held each calendar year for the purpose of electing directors and officers and for the transaction of such business as may properly come before the meeting. The Annual Meeting shall be held on or before May 31 following the previous Annual Meeting at a time and place designated by the Board of Directors.
Section 3 - Roberts Rules of Order shall govern all decisions of the presiding officer at all meetings
ARTICLE V MEMBERSHIP
Section 1 -The Society shall consist of all dues paying members.
Section 2 - The annual membership fee shall be determined by the Directors before the end of the preceding year.
Section 1 -The By-Laws may be altered, amended or repealed only at an annual or specially called meeting of the Corporate Society, provided notice has been given of the proposed amendment, alteration or repeal at least 2 weeks before such meeting, and by a vote of a majority of all members present at such a meeting.
Section 2 - Should the Eastham Historical Society, Inc. be dissolved, all books, accounts, property and material possessions of the Society shall be turned over to the Board of Selectmen of the Town of Eastham, Massachusetts.